Computerized Payroll System Essay

Computerized Payroll System Essay

LAUNCH Technological advancements in the past few decades have greatly increased the competitive nature of the monetary business world. Firms have applied software, personal computers and the Net to transform their businesses via local spots of business to countrywide and global market opponents. Many companies possess responded to these types of changes simply by automating their business operations and recording industry-related details and using it to their benefits. Technology in addition has forced businesses to remain versatile, adapting all their operations to newer and better technological advances. Payroll system is the sum of financial records of wages for a worker, wages, additional bonuses and rebates. In accounting, payroll refers to the amount paid to personnel for companies they offered during a specific period of time. Since money was involved firm convert their very own payroll in a computerized to supply accurate effect and to finish the work very quickly. The manager is not aware of the time of admission from the employee due to this, the administrator can’t figure out accurately of what time the employee enter in. Therefore it is necessary to have an automatic timekeeping system. Today’s automatic timekeeping technology is a effective resource for businesses, both significant and tiny. It is built to offer extraordinary convenience, and to substantially improve profit margins by reducing the expense of labour. Corporations that are considering an automated keeping time system are motivated generally by the ease it provides. However , what is generally overlooked is exactly how much firms save simply by tracking their employees with an automated option. An integrated and automated keeping time approach is not going to pay for itself year-after-year, but actually will also come back immense personal savings. It is therefore an excellent advantage in case the proposed digital payroll system with computerized timekeeping is applied. It will greatly help the manager to monitor his employee if there are always late and this easily to compute to get the salary of each employee. Applying the computerized salaries system can give much more exact computation with the salary. 1 ) 1Statement of the problem Specific Problems •How to develop a module that will compute the employee’s income? The Human Resource Management Official 4 can compute the salary based on the keeping time of the employee. They use MS Excel in computing the salary, though they use MS Excel they have to input all of the necessary info needed for the computation. It is prone to typographical errors and is easily manipulated. •How to produce a component that will make essential studies? Preparation of reports such as payslip, salaries summary and government studies they use MS Word and MS Exceed. It is a extremely tedious method in the section of the accounting staff and once again prone to typographical errors and miscalculations. •How to provide a component that will be in a position to monitor the time –in /out of the worker? The organization happens to be using Bundy Clock to monitor the attendance of employees. But it didn’t literally track the attendance as it easy for automobile to artificial the information. 1 . two Overview of the latest State in the Technology Currently, all worker start at almost 8: 00 ARE and ends at a few: 00 PM HOURS. The company uses Bundy time in working in and out with their employees. From Monday to Friday, by 8: 00 am, the HR collects the time card to ascertain the modern day headcount from the company. The purpose of checking is for verification with the employee’s presence. The employee ought to inform the organization before 7am in submitting absence. The employee must report to his particular supervisor in the event he is overdue for information as a result it will be subtracted to his salary. If the employee did not remember to log-in then the HUMAN RESOURCES will decide what to do to that employee. The HR or perhaps Human Resource Management may be the one who works on the earnings of the workers. HR as well collects the time card through the storage and in addition checks if the employee time in and time out, afterwards the HR gives the time credit card to the curator. The Accountant will compute the income and rebates then the curator will give it to the treasurer to prepare the vouchers for every single employee and prepares this for the salary, and after that the treasurer will give that to the Municipal Mayor, the main one who will say yes to the budget liberating; afterwards the HR will make sure the cheque for the withdrawal of the budget. All their cut-off is definitely every 10th and 25th of the month. After the cut-off period the attendance in the employee maintains, if you will see absences and late pertaining to the long lasting worker it will be deducted in the vacation keep while the casual worker if there are disette and late it will be deducted to their wage. If that they didn’t log-out for a working day, it will be viewed as under period. For permanent employee it will probably be deducted for their vacation leave. For every employee they have 15 vacation and sick keep. In making use of vacation leave the employee need to file the request week before the keep. In making use of sick leave the employee need to provide a medical certificate in the event he is lack of for more than 3 days although if he is absent to get 1 to 3 days he can go back to function without providing a medical license. 2 . 1Proposed Research Project 2 . 1 . 1General Objectives To provide and develop a Computerized Payroll System and Time Keeping with Fingerprint technology that will enhance the current Salaries System and Time Keeping of Municipality of Kawit. 2 . 1 ) 2Specific Aims •To produce a module which will compute the employee’s salary. The proponents will develop a module that will compute the salary of each and every employee accurately based on the integrated keeping time of the staff. •To produce a module that is able to generate important reports. The proponents will develop a component that will be able to generate reports such as daily time Studies (serves while replacement for the time card), contribution reviews based on the record from the employee •To provide a module that will be capable to monitoring time –in /out of the employee. The system is going to automatically screen and record the attendance of the staff by fingerprint technology so the employee need to time –in/out by themselves in contrast to previously it could fake the records. installment payments on your 2 . a few Scope and Limitations 2 . 2 . a few. 1 Scope Transactions Income Computation – The system is going to compute income base on employee’s presence and contribution. 13th Month Pay – A module for employee’s that are acceptable for 13th month shell out. All staff that will work before the end of the year will receive the thirteenth month pay out. Agency contribution – contains the subtracted fee pertaining to the government agency such as GSIS, PAG-IBIG, Philhealth and withholding tax. Worker leave – includes the employee’s keep such as holiday leave, sick leave Employee Loan- contains all employee’s information such as load type, loan quantity etc Various other Deductions and Earnings – a component that includes additional deduction and earning such as bonuses or perhaps other offers. Reports Payslip – consist of all information regarding the employee’s salary and deduction. GSIS Contribution Reviews – Information that contains employee’s total contribution per month to get GSIS. PhilHealth Contribution Reports – Information that contains employee’s total contribution per month pertaining to PhilHealth. Pag-big Contribution Information – information that contains employee’s total contribution per month pertaining to Pag – Ibig BIR/Withholding Tax Statement – information that contains employee’s total taxes for a month. Payroll Overview Report – -reports which contains information about employee’s payroll. Daily Time Reviews – reviews that contain the attendance with the employee’s. Function as an alternative to enough time card from the Bundy Time Leave form – an empty leave type for keep request. Program Security Password- for reliability purposes that just the officer and the HR knows the password. Supervisor Level – have the total access on the system.  HRMO Level – can only access the presence and keep an eye on the leaves and a shortage of the employee. Curator Level – can only access the transaction and the computation of the employee’s salary plus the one that sets the calculation in the option. Audit trail- serves as additional security that measure all the get access activities using the system, it can logged into the table including the username, period, date, plus the task done. Timekeeping Finger-print Technology – module that uses finger-print technology intended for timekeeping Numeric pad Module – Module that uses numeric pad technology that serves as an alternative solution if the finger-print technology having technical challenges. Timekeeping Entry– module that manually insight the employee’s attendance, it serves as a back-up for the system. Back-up and Recovery The system provides backup capacities allowing the user to create a back up of the database which will be kept on extra storage products. It will also immediately back-up just about every cut off. In the event the program data file of the payroll system will be damage or perhaps corrupted you will have a duplicate copy either on the CD or secondary hard disk drive. Limitation The analysis is limited and focused only in the payroll system as well as the timekeeping monitoring of the organization however their capability is restricted and simply cannot do the next task: •Employees are exposed to have only 2 accounts in regards to keeping time (time-in and time-out). •Only employees that work in the municipality building will be included in the suggested payroll system. An employee operating outside the municipality is not necessary to time in and periods in the municipality. •In circumstance of electricity failure, the attendance with the employee will certainly record briefly on a sign book until the power revisit. The data collected on the sign book will be transferred to the computerized system. 2 . you Introduction Details System (IS) implemented during an organization with regards to improving the effectiveness and efficiency of the organization. Capacities of the data system and characteristics from the organization, it is work devices, its persons, and its creation and implementation strategies together determine the extent to which that purpose is achieved. Deal Processing Program (TPS) is a type of information system. Purchase Processing System collects, store, retrieve and modifies info that trapped in an information approach to an organization. Purchase processing system guarantees instant action to negotiations manufactured by persons and companies engaged. It ensures a smooth movement of purchase, isolating particular transactions which have no reliable assurance from the collected data’s authenticity A theoretical platform is a number of interrelated ideas and provides meanings of associations between every one of the variables. Theoretical framework will help researchers to ascertain problem areas, study questions that must be addressed and the methodology by which helps to you should find an answer to the study questions. installment payments on your 2 Period Keeping Timekeeping is the monitoring of presence of staff in time! A timekeeper can be an instrument or perhaps person that measures the passageway of time; regarding the latter, typically with the assistance of a time or stop watch. In addition , the timekeeper documents time, time taken, or perhaps time outstanding during occasions such as sports activities matches. They will then generate operational decisions to increase output and reduce labor costs. installment payments on your 3 Fingerprint Technology Finger-print technology refers to the automatic method of confirming a match between two human finger prints. Fingerprints will be one of many types of biometrics used to identify people and verify their identification. 2 . 5 Payroll System A electronic payroll computes and monitors employee salaries, wages, bonuses, tax withholdings, and deductions. It prints employee pay checks, delivers reports to higher manage worker pay records, and generates complete weekly, monthly, quarterly, and total annual payroll tax-related forms and reports. Additionally it is used in automating and providing timely and accurate salaries processing for all types of employees. The computerized payroll is designed to procedure all types of payroll transactions for the purpose of computing and paying workers hence, computerization makes generating payroll a much easier and more rapidly process than if aiming to perform these kinds of duties manually.

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